JOB DESCRIPTION: IT Projects Manager

• Job title:  IT Projects Manager
• Direct Supervisor: Director of Operations and Administration
• Location: Kigutu, Burundi

Organization Background:

Village Health Works (VHW) is a 501(c)(3) corporation. It is a social justice organization founded on the belief that health equity is not a commodity but a right. Founded in partnership with the communities we currently serve, VHW’s mission is to provide the neediest high quality, compassionate health care and education based on critical thinking in a dignified environment. VHW’s holistic approach integrates clinical services with education, food security, economic development, environmental protection, music and the arts. In the context of where we currently work, this is the only way we can sustainably end extreme, multigenerational scarcity in a way that uplifts and engages communities with dignity and in their own context. We believe that the lack of access to quality healthcare and education is the biggest threat to development and world peace.

Currently VHW operates in a wide array of clinical and community programs in a catchment area of over 200,000 people within the provinces of Rumonge and Bururi, though its doors are open for every patient regardless of where that patient is coming from. Our first clinic attends over 51,000 outpatient consultations per year.  Since 2007 until summer 2023, our 60-bed inpatient wards have been providing basic adult and pediatric non-operative inpatient services including treatment of malnutrition, mental health, chronic and acute diseases and uncomplicated obstetrical deliveries. These services have been administered by our staff of generalist physicians under the supervision of our current Medical Director.

Village Health Works has embarked on a plan to expand our clinical services to provide comprehensive quality medical care and training. To achieve this goal, VHW has constructed and officially opened an 85,000 sq. ft. state-of-the-art teaching hospital with several services that include surgery, obstetric deliveries, intensive care, pediatrics and neonatology, emergency, pathology lab, medical education and research center, etc.To provide excellent patient care and training we must expand the scope and skills of the healthcare providers through training, teaching and research, hiring through rigorous development and implementation of systems and structures, policies and procedures that are framed by high quality norms and international standards.

Additionally, VHW has established the Kigutu International Academy, a grade 9-12 boarding school to equip young minds with an education based on critical thinking to prepare them to become the leaders we wish their country and the continent to have for a better future.

Our core values are as follows:

• Every member of VHW’s team must value the dignity inherent in each individual, aspire to excellence in all we do, proceed with boldness and perseverance.
• Compassion and justice must be at the heart of our organization.
• To accomplish the mission of our organization we all must be accountable to each other and to our community.

Position Overview:

An IT Projects Manager is responsible for planning, executing, and overseeing various IT projects within an organization. This role involves managing project teams, budgets, timelines, and resources to ensure the successful delivery of IT initiatives that align with business goals and objectives.

Key Responsibilities:

1. Project Planning and Strategy:

• Define project scope, objectives, and deliverables in collaboration with stakeholders.
• Develop detailed project plans, schedules, and budgets.
• Align IT projects with the organization’s strategic goals and priorities.

2. Team Leadership and Management:

• Assemble and lead project teams, assigning roles and responsibilities.
• Motivate and manage project team members, providing guidance and support.
• Conduct regular team meetings and communication to ensure project progress.

3. Budget and Resource Management:

• Estimate project costs and manage the project budget effectively.
• Allocate and optimize resources, including personnel, equipment, and external vendors.

• Monitor expenses and track financial performance throughout the project lifecycle.

4. Risk Management:

• Identify potential project risks and develop risk mitigation strategies.
• Proactively address issues and challenges to keep projects on track.
• Ensure compliance with project management best practices and standards.

5. Stakeholder Communication:

• Maintain open and transparent communication with project stakeholders.
• Provide regular project status updates and reports to management and other relevant parties.

• Address stakeholder concerns and manage expectations.

6. Quality Assurance:

• Define and implement quality standards for project deliverables.
• Conduct quality assessments and ensure that projects meet established criteria.
• Implement continuous improvement processes to enhance project outcomes.

7. Vendor and Third-Party Management:

• Select and manage external vendors, consultants, and contractors as needed.
• Oversee contracts, service agreements, and deliverables to ensure compliance and satisfaction.

8. Documentation and Reporting:

• Maintain comprehensive project documentation, including project plans, timelines, and change orders.

• Prepare post-project reports, including lessons learned and recommendations for future improvements.

Qualifications:

1. Education:

• A bachelor’s degree in information technology, Business Administration, or a related field is typically required.

• Project management certifications such as Project Management Professional (PMP) or Certified ScrumMaster (CSM) are highly desirable.

2. Experience:

• 5+ years of experience in IT project management, including planning and executing complex IT projects.

• Experience managing cross-functional project teams and diverse stakeholders.

3. Technical Skills:

• Proficiency in project management tools and software, such as Microsoft Project or Jira.

• Familiarity with IT infrastructure, software development, and project management methodologies (e.g., Agile, Waterfall).

4. Soft Skills:

• Strong leadership and team-building skills.
• Excellent communication, negotiation, and conflict resolution abilities.
• Problem-solving skills and a results-oriented mindset.
• Adaptability and the ability to work under pressure.

An IT Projects Manager plays a critical role in driving IT initiatives to success, ensuring they are completed on time, within budget, and in alignment with the organization’s strategic objectives. The qualifications and responsibilities outlined above help identify professionals capable of managing and delivering IT projects effectively

Required documents:

– Cover letter

– update CV

– Certified copy of diplomas and training certificates

– Job Certificates

– 2 reference persons

Application process:

If you are interested, please submit the required documents at the following address

: jobs@villagehealthworks.org  

Please include “IT Projects Manager” in the subject line of your email.

Closing date for applications: December 19th, 2023.

Village Health Works considers all applicants on the basis of merit without regard to race, color, religion, gender, age, national origin, disability, marital status, sexual orientation, veteran or military status.